When presenting the results of the work, it is very important to prepare your appeal to the audience, taking into account the basic requirements for oral communication. The design of the report provides for a clear and concise presentation of information that is easily perceived by the audience. In accordance with this, it is important to follow the rules for the presentation of the report, which will help make your speech interesting.
The main goal of the speaker is basically to:
- to inform listeners about something in a short period of time;
- demonstrate visual material (diagrams, graphs, charts…);
- try to convey information in the most easily accessible ways;
- to crystallize the most useful and important information from the whole volume, present data and facts so that they are easy to remember.
Based on the purpose, subject, field of activity in which it is published, the design of the report also depends. You can write a message in free form and also freely behave to the speaker during the demonstration. Sometimes it is necessary to complyrequired building blocks.
For example, the design of reports in the scientific field is always structured and identical to the scientific work on which the presentation is proposed.
Let's take a look at the main components of the report. As an example, let's take the design of a report representing a scientific work. A similar algorithm of actions is suitable for preparing a report on any topic.
- The text must begin with a greeting. For example: “Dear attendees, members of the commission, guests (here you should list the main groups of people present, depending on the nature of the event)!”.
- To acquaint those present with a clear title of the topic of the report. You can do this: “Your attention is invited to a report on the topic … Let me start with …” (If this is a scientific topic, then you can start with the relevance of the proposed topic, then move on to the goal, tasks, and then to a review of the process and results).
- Further, after the introductory part, you can begin to retell the main process of scientific (marketing, etc.) research. It is desirable to underline this transition with words. It will be easier for the audience to orientate, and it will be easier for you to keep their attention. It can be formulated as follows: “Now let me move on to the main results of the study. Let me now introduce the stages of our research in more detail.”
- It would be very good to break all the information into blocks. This can be done by suggesting that the whole process be considered in separate stages. For example: "Research on the topic … took place inseveral stages. Now we will briefly talk about them. So, at the first stage, we turned to… ".
This part of the report is the most informative, longer, so you need to make sure that the interest of the audience does not fade away. Various presentation materials containing graphs, diagrams, illustrations, etc. will help you with this.
But it should be remembered that an excessive amount of them can even more tire the audience and cause irritation. Therefore, it is worth choosing the most important and necessary slides that reinforce your speech, and avoid a kaleidoscope of all kinds of pictures that a person will hardly have time to see, let alone understand them.
- It is worth considering that you need to clearly understand which illustration accompanies the text. They must match and complement each other. In the text of the entire report, it is very necessary to make notes about what exactly the slide should be on the screen when you pronounce certain words.
- At the end of the report, it is necessary to briefly summarize the most important things, to make a logical conclusion. To state succinctly. what did you come to in your conclusions, what development paths do you see further.
- Be sure to express gratitude for your attention, offer to move on to the discussion.
In conclusion, we can say this: “Thanks (to someone) for the opportunity to speak, to those present for their attention. I propose to move on to discussing the presented results.”
As you can see, the design of the report should be as structured as possible. This iswill help the speaker himself to easily navigate the information, answer questions, be able to return to the text again and again in case of discussion points, as well as during the entire discussion.
