Very often people are faced with the need to write business letters, for work and for personal purposes. Due to the fact that the reasons for writing business letters are very diverse, there are several types of them. So, there are cover and thank you letters, offer letters, order letters, reminder letters and many others. This article will discuss what a request letter is, how to compose it correctly, as well as the features of writing it in English.
Request letters are usually compiled in cases where the sender wants to receive some information about a particular product, find out if it is available, or clarify some issues related to its operation. Also, such a letter is sent in order to clarify the delivery time of the goods, the conditions and methods of delivery, and so on. With it, you can request a price list and a list of goods. How to write a letterrequest?
Rule 1. Be brief and to the point
It is necessary to think over the letter to the smallest detail: make it short, understandable, concise, containing only the necessary information. It is important that the employees of the recipient company quickly understand what they want from them and give a quick response.
Rule 2: Follow the structure of your request letter
At the very beginning of this type of business letter, you must provide the name and address of the company that is sending the request. Followed by the name of the recipient company. After that, an official appeal to the company's management and the very content of the letter are written. Be sure to include the source of information about the product you are interested in, a summary of the request for certain information, additional questions, information about your company and the benefits of cooperation. At the end - the signature.
Rule 3: The request letter must be presentable
In order for the company you are applying to to take your request seriously and make a positive decision on cooperation, the letter must look decent. As a rule, it is printed on a special letterhead, which will contain not only the text of the request, but also contact information.
A letter of inquiry in English (as, in principle, in any other) language is written not only in compliance with the above rules, but also with the use of certain stamp expressions and clichés. The use of abbreviated forms of words orexpressions, abbreviations, references to "you" and other signs of colloquial style. Abroad, writing business letters is treated very responsibly, as evidenced by the presence of a huge number of guidelines and rules for writing them. It is also important to use words that indicate your respect and courtesy: show how much cooperation with the addressee means to you. The letter of inquiry ends with an expression of a desire to receive an answer as soon as possible and wishes of all the best.
A letter of inquiry, an example of which can be easily found on the net, is very popular today, as in the modern world the need to obtain information about a particular product arises more and more.
